Billable Accounts for Division of Solid Waste and Recycling Transactions

Billable Accounts
All customers may pay for Division of Solid Waste and Recycling (DSW&R) transactions by credit card, cash, or check. Additionally, the option of establishing a billable charge account exists, provided customers meet certain requirements.

All Customers

For all customers (existing accounts and new applicants)

Account holders must maintain a minimum per-month charge average of $70 over a 12 month period.
Account holders must remit payment of the monthly invoice amount within 30 days from the invoice date. Past 30 days, interest in the amount of 1% per month will accrue and be assessed to the customer's account. Accounts with delinquencies unpaid for 60 days after the invoice date will be ineligible for continued landfill use privileges until such time as the delinquency has been paid in full.
Payments are due upon receipt of invoice. At the end of each month, a 1% interest charge is assessed on any unpaid balances.

Account payments may be mailed or delivered to:
Division of Water and Sewer Utilities
4520 Metropolitan Court
Frederick, MD 21704
Landfill customers who have delinquent accounts or required collection activity will have their charge account closed. These customers may establish a new account under the stipulations outlined for new billable accounts, detailed below.

New Accounts

For new account applicants:
To establish a billable account with the Division of Solid Waste and Recycling, customers must:

Complete an account application. and submit by mail, fax or email (instructions on form).
Agree to abide by the full terms and conditions for operation of billable accounts found on the Account Application document.
Provide one of the following forms of payment guarantees before using the Frederick County Landfill:

A letter of credit from an accredited financial institution, or
a cash escrow (deposit), or
a surety bond.

Guarantee Amount

The amount of the guarantee will be equal to the average quarterly usage of the individual customer (company) as determined by the Department of Solid Waste Management. The amount of the guarantee will be reviewed annually and any adjustments to the amount required may be made. The 3 options are outlined below:

Irrevocable Letter of Credit

This option requires that solid waste system customers provide the DSW&R an irrevocable letter of credit before receiving charge privileges for transactions. The letter of credit needs to be for an amount equal to the average quarterly balance of the customer’s account, since accounts are not considered delinquent until balances remain unpaid for more than 60 days, according to Resolution 94-26. The Department of Solid Waste Management will reserve the right to adjust this requirement annually after a review of the customer’s account activity. Letters of credit will be drawn upon for the entire account balance whenever an account becomes delinquent. The customer whose account lapses into delinquency would not be permitted to use the Reichs Ford Road facility until the value of the letter of credit has been restored to the full amount of the required guarantee. Letters of credit will be in a format acceptable to the county, including an auto-renewal clause.

Cash Escrow

This option requires customers to place an amount equal to the average quarterly balance of the customer’s account into an escrow account, which will be accessed at such point that an account becomes delinquent. Customer will need to sign a cash escrow agreement stipulating the condition for use of the escrow funds at the point the account is delinquent. The deposit amount will be reviewed after the first quarter to determine account activity levels and adjust the deposit requirement up or down as necessary. An annual review will occur after that. New account deposit levels for the initial quarter will be based on historical business type minimums.

Surety Bond

This option requires customers to provide the DSW&R a surety bond in an amount that would pay for an average quarterly balance of account activity and be paid in the event that the customer’s account becomes delinquent. Surety bond requirements will be equivalent to those approved in Resolution 14-01.

Application

Billable Account Applications are available online.

For assistance or additional information, please call the DSW&R office at 301-600-1848, or send an email.